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PowerPoint 2013 Tutorial Applying Transitions


There are three categories of unique transitions to choose from, all of which can be found on the Transitions tab:
  • Subtle: These are the most basic types of transitions. They use simple animations to move between slides.
    Screenshot of PowerPoint 2013Subtle transitions
  • Exciting: These use more complex animations to transition between slides. While they're more visually interesting than Subtle transitions, adding too many can make your presentation look less professional. However, when used in moderation, they can add an nice touch between important slides.
    Screenshot of PowerPoint 2013Exciting transitions
  • Dynamic Content: If you're transitioning between two slides that use similar slide layouts, dynamic transitions will move only the placeholders, not the slides themselves. When used correctly, dynamic transitions can help to unify your slides and add a further level of polish to your presentation.
    Screenshot of PowerPoint 2013Dynamic transitions

Applying a Transition:

  1. Select the desired slide from the Slide Navigation pane. This is the slide that will appear after the transition.
    Screenshot of PowerPoint 2013Selecting a slide
  2. Click the Transitions tab, then locate the Transition to This Slide group. By default, None is applied to each slide.
  3. Click the More drop-down arrow to display all transitions.
    Screenshot of PowerPoint 2013Clicking the More drop-down arrow
  4. Click a transition to apply it to the selected slide. This will automatically preview the transition.
    Screenshot of PowerPoint 2013Selecting a transition
You can use the Apply To All command in the Timing group to apply the same transition to all slides in your presentation. Keep in mind that this will modify any other transitions you've applied.
Screenshot of PowerPoint 2013Applying the same transition to all slides

Preview a Transition:

You can preview the transition for a selected slide at any time, using either of these two methods:
  • Click the Preview command on the Transitions tab.
    Screenshot of PowerPoint 2013Clicking the Preview command
  • Click the Play Animations command in the Slide Navigation pane.
    Screenshot of PowerPoint 2013Clicking the Play Animations command in the Slide Navigation pane

About Modifying Transitions

To Modify the Transition Effect:

You can quickly customize the look of a transition by changing its direction.
  1. Select the slide with the transition you wish to modify.
  2. Click the Effect Options command and choose the desired option. These options will vary depending on the selected transition.
    Screenshot of PowerPoint 2013Modifying a transition effect
  3. The transition will be modified and a preview of the transition will appear.
Some transitions do not allow you to modify the direction.

To Modify the Transition Duration:

  1. Select the slide with the transition you wish to modify.
  2. In the Duration field in the Timing group, enter the desired time for the transition. In this example, we'll increase the time to 2 seconds, or 02.00, to make the transition slower.
    Screenshot of PowerPoint 2013Modifying the transition duration

To Add Sound:

  1. Select the slide with the transition you wish to modify.
  2. Click the Sound drop-down menu in the Timing group.
  3. Click a sound to apply it to the selected slide, then preview the transition to hear the sound.
    Adding a sound to a transition
Sounds are best used in moderation. Applying a sound between every slide could become overwhelming or even annoying to an audience when presenting your slide show.

How to remove a Transition:

  1. Select the slide with the transition you wish to remove.
  2. Choose None from the Transition to This Slide group. The transition will be removed.
    Screenshot of PowerPoint 2013Removing a transition from a slide
Now, to remove transitions from all slides, apply the None transition to a slide and then click the Apply to All command.

PowerPoint 2013 Applying Theme

In PowerPoint 2010 or 2013 any theme is a predefined combination of colors, fonts, and effects. Different themes also use different slide layouts. You've already been using a theme, even if you didn't know it: the default Office theme. You can choose from a variety of new themes at any time, giving your entire presentation a consistent, professional look.

About Theme Components

Every PowerPoint theme, including the default Office theme, has its own theme elements. Those elements are:
  • Theme Colors: There are ten theme colors, along with darker and lighter variations, available from every Color menu.
    Screenshot of PowerPoint 2013Theme Colors
  • Theme Fonts: There are two theme fonts available at the top of the Font menu under Theme Fonts.
    Screenshot of PowerPoint 2013Theme Fonts
  • Theme Effects: These affect the preset shape styles. You can find shape styles on the Format tab whenever you select a shape or SmartArt graphic.
    Screenshot of PowerPoint 2013Theme Effects

Why we use Themes?

If you're using a theme, you'll probably find that your presentation looks pretty good. All of the colors will work well together, which means you won't have to spend as much time formatting your presentation. But there's another great reason to use theme elements: when you switch to a different theme, all of those elements will update to reflect the new theme. You can drastically change the look of your presentation in a few clicks.
Screenshot of PowerPoint 2013The Wisp theme and the Integral theme
In our examples above, you can see the effect of applying different themes to the same slide—each theme uses its own fonts and colors. But you may have also noticed that the font and colors of the logo in the bottom-right remained unchanged: that's because they're Standard Colors and Fonts rather than theme elements. Colors and fonts will only update if you're using Theme Fonts or Theme Colors.

Themes and Slide Layouts

As you can see from the two different Title Slides above, themes can also change various slide layouts. Some themes, like the Wisp theme in the example below, even include additional layouts.

Screenshot of PowerPoint 2013 
Wisp theme slide layouts and Integral theme slide layouts
If you use a unique slide layout, such as Quote with Caption or Name Card, and then switch to a theme that does not include that layout, it may give unexpected results.

Applying Themes

All themes included in PowerPoint are located in the Themes group on the Design tab. Themes can be applied or changed at any time.

To Apply a Theme:

  1. Select the Design tab on the Ribbon, then locate the Themes group. Each image represents a theme.
  2. Click the More drop-down arrow to see all of the available themes.
    Screenshot of PowerPoint 2013Clicking the More drop-down arrow
  3. Select the desired theme
  4. Screenshot of PowerPoint 2013Selecting a theme
  5. The theme will be applied to the entire presentation. To apply a different theme, simply select it from the Design tab.
    Screenshot of PowerPoint 2013The applied theme
Once you've applied a theme, you can also select a variant for that theme from the Variants group. Variants use different theme colors while preserving a theme's overall look. Some variants also use different textures, as in the example below.
Screenshot of PowerPoint 2013Applying a theme variant in presentation


How to Select the Right Chart Type in Excel 2010

Chart Types in Excel 2010

When we display your data visually in Excel 2010, choosing the right type of chart is just as important as deciding to use a chart at all. Different charts display the data in very different ways. Using the best chart type and format will help you display your data visually in the most meaningful way.

The Insert Chart dialog box provides access to all the available chart types and subtypes.
In the Insert Chart dialog box provides access to all the available chart types and subtypes.
Following is a description of the major chart types available in Excel, with some simple guidelines on when to use each type chart.
  • Column charts: A column chart, unlike a bar chart to which it is often compared, emphasizes variation over a period of time. In a column chart, categories appear horizontally and values appear vertically, whereas in a bar chart, categories appear vertically. Variations include the cylinder, cone, and pyramid chart subtypes.
  • Line charts: A line chart shows the relationship of the changes in the data over a period of time. Although similar to an area chart, which shows the relative importance of values, the line chart emphasizes trends rather than the amount of change.
  • Pie charts: Pie charts contain just one chart data series. A pie chart shows the relationship of the parts to the whole. To emphasize the importance of one slice of the pie, choose one of the exploded 2-D or 3-D pie charts.
  • Bar charts: A bar chart (horizontal bars) emphasizes the comparison between items at a fixed period of time. This chart type also includes cylinder, cone, and pyramid subtypes.
  • Area charts: An area chart shows the relative importance of values over time. An area chart is similar to a line chart, but because the area between lines is filled in, the area chart emphasizes the magnitude of values more than the line chart does.
  • XY (Scatter) charts: Scatter charts are useful for showing a correlation among the data points that may not be easy to see from data alone. An XY (Scatter) chart uses numeric values along both axes instead of values along the vertical axis and categories along the horizontal axis.
  • Other Charts: All the other types of charts are lumped together on the drop-down gallery that appears when you click the Other Charts command button on the Ribbon's Insert tab:
    • Stock charts: Stock charts are used to plot stock quotes over a certain time period, such as a single business day or week. Stock charts show nearly any combination of a stock's highest and lowest values, its open and close values, and the volume of trade for that stock.
    • Surface charts: Surface charts plot trends in values across two dimensions in a continuous curve. In order to use a surface chart, you need at least two data series, both of which are numeric as with an XY (Scatter) chart.
    • Doughnut charts: A doughnut chart is similar to a pie chart except for its ability to display more than one data series (pie charts always graph just a single data series).
    • Bubble charts: Bubble charts compare sets of three values as kind of a combination of an XY (Scatter) chart with an Area chart. When you build a bubble chart, the size of each bubble represented on the x-y grid represents the third set of values being charted.
    • Radar charts: A radar chart shows changes in data relative both to a center point and to each other. This chart type is useful for making relative comparisons among items.
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